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Travel and Entertainment Policy
PART
1 GENERAL
1. Purpose of Policy
2. Scope of Policy
3. Responsibilities of Traveller
4. Responsibilities of Authorising Heads
5. Responsibilities of Senior Executives
and Deans
6. Responsibilities of the University
7. Externally Funded Travel
8. Preferred Travel Management Company
9. Traveller Profiles
10. Travel Insurance
11. Taking Leave while travelling
PART
2 TRAVEL PROVISIONS
12. Single Day Travel
13. Domestic Travel
14. Preferred Airlines for Domestic Travel
15. International Travel
16. Accommodation
17. Hire Cars
18 Travel To and From Terminals
19. Private Motor Vehicle Payments
PART
3 MEALS, ENTERTAINMENT &
OTHER EXPENSES
20. Entertainment
21. Tipping for Meals
22. Telephone Usage
23. Miscellaneous Reimbursable Expenses
24. Non-Reimbursable Expenses
PART
4 PAYMENTS
25. General
26. Prepaid Travel
27. Use of Corporate Cards
28. Reimbursement of Actual Expenses
29. Cash Advances
30. Per Diems
31. Grants in Aid
32. Study Leave Assistance Grants and
Study Leave
PART
5 OTHER
33. Airline Frequent Flyer Programs
34. Airport Airline Club Memberships
35. Lost or Excess Baggage
36. Cancellations
37. Lost or Stolen Airline Tickets
38. Tax Treatment of Travel Expenses
39. Spouse Travel
40. Employee Recruitment
41. Relocation Expenses
42. Travel Absence Form
43. Travel reimbursement claim form
44. Traveller's Cheques
45. Documentation Requirements
46. Missing Receipts
47. Obtaining and Converting Foreign Currencies
PART
6 TRAVEL FORMS
48. Travel Absence Form
49. Travel Reimbursement Claim Form
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