SMP Central: SOLSMail instructions

Step 1

Click on the Class Roll link OR

Do a search in Advanced Search OR

Import a list of Student numbers using the SOLSMail link

Step 2

Select the students you would like to send a message to by clicking the tick box beside their student number.

To select or deselect ALL students on the screen, click the top tick box (in the title area next to the Std Nbr heading).

Step 3

Click SOLSMail to create the message

Step 4

Click Preview & Send to send your message, or Cancel to exit without sending.

Click Add or Remove to add or removed students to/from the list of recipients. Click to highlight the students you wish to removed from the list, then click the Remove icon.

Click Import to import a list of Student Numbers to send a SOLSMail message to.

Step 5

Once you have clicked Preview & Send, you can check the format of the message:

You can click on the link to check the format of the link.

Step 6

A message will be added to the student's SOLSMail account, and will be shown to the student the next time they sign in to Student OnLine Services (SOLS) as shown below. Once this message is presented to the student, and they have clicked "I have read this message", it is written to their SOLS history table as a permanent record.

Please note this is not an email - it is a registered message that is shown to the student via SOLS after they have been authenticated. By displaying the message in SOLSMail rather than sending via group email, you avoid problems such as unreliable forward email accounts, group email failures and student mailboxes that are full.

An email will also be sent to the student informing them that there is a message waiting for them in SOLS.

Student View in SOLS:

SOLSMail Tab

Users have the ability to import Student Numbers and send a SOLSMail message to that group of students. Click the SOLSMail link and following screen appears.

Click Import to Browse for the file that contains the Student Numbers you wish to Import - Click Next. (Note: When creating the file, you need to save it as a Tab Delimited File).

Choose the column heading (from the drop down menu) of the file that uniquely identifies each Student Record then click Finish.

The SOLSMail screen will refresh and a message will appear advising how many rows were successfully imported.You can also Add or Remove students.

The Student Names will appear in the Send Message To field.

Enter the Title of the SOLSMail message and type message content then click Send.