|
These screens are used to enter or adjust composite
(i.e. final) marks and, where applicable, to allocate
discretionary grades (e.g. WH, TF, PR, PC, IPC etc.). Marks
and grades cannot be entered if the class has been published
- If the class has been published to Unit Level, the Unit head can return the class to the lecturer if required.. A warning message will
appear in red at the top of the screen to advise the
user that the class is published.
Student Status Colour Legend
The row of information in the tables shown for each
student may have a different colour from the background,
depending on student status1
Note on Withdrawn Students
Marks can be entered for Students who have a status
of Withdrawn or Removed. The Show/Hide withdrawn icon
now appears on the Final Marks screen.
Sorting class rolls
The class roll can be sorted by Std Nbr, Family name,
Course, Sort, Groups,Composite%, Grade or Info fields
by clicking on the appropriate column heading.
Entering or Accepting Composite
Marks
There are three methods to enter marks into the "Final
Marks" screen. These are:
1. Clicking Copy Composite on the
"Task Marks" screen to copy the derived composite
mark based on marks given for the various tasks (See
Task Marks -Entering
Marks) and the weightings allocated (See Define
Tasks-Weightings).
2. Enter the final composite marks directly into the
"Final Marks" screen. Simply click the mouse
on the appropriate box in the "Composite %"
column for the student whose mark is to be entered and
type the mark.
3. Import the marks from an external file (see Importing
Final Marks from spreadsheets).
Adjusting Composite Marks
In some cases the composite mark may be adjusted from
the existing value according to standard procedures
(e.g. if a student has lodged a Special Consideration).
Highlight the composite mark using the mouse, then type
the new mark.
NOTE: This only changes the composite mark on the "Final
Marks" screen. The calculated composite mark which
is displayed on "Task Marks" screen is not
affected. If you click on "Copy Composite"
in the Task Marks screen after making changes to marks
in the Final Marks screen, the changes will be overwritten.
back to top
Saving Composite Marks
When editing or directly entering Composite %marks
in the Final Marks screen for large classes, you need
to save regularly by clicking Save at
the top of the table.
back to top
Grading Marks - Standard
Composite marks calculated from Task marks will be
automatically graded when Copy
Composite is selected in Task Marks screen . Make
any necessary changes to the composite marks (see
above), then click Grade to continue
the grading process. All modified marks will now be
allocated a new grade (HD, D, C etc.). When marks are
finalised they can be Published
to the next level of review (First published to Unit, then Unit Head publishes to ARD).. To return to editing marks
after grading, click the Edit button.
Marks ranging from 45-49% (in some cases) or where no
mark is shown cannot be automatically graded - refer
to Grading Marks - Discretionary below.
If the mark is invalid (i.e. < 0% or >100%) the
whole row will change colour to indicate an invalid
mark (refer to Status Legend
for details).
Grading Marks - Discretionary
For blank marks, and certain mark ranges, a number
of grading options are available which the subject lecturer
must select from. If a student has a mark but a grade
has not been selected, the student will be marked as
"Invalid Entry" (ref Student
Status Colour Legend) until a selection is made.
Refer to Grade Options
for more information about grading rules and definitions.
Before moving on to the next subject, ensure that you
save the grades you have selected by pressing the "Save"
button at the top of the grade column.
back to top
Display Student Information
Clicking on the family name of an individual student
will bring up a new window showing the address details,
enrolment history, academic transcript and specified
and unspecified credit (advanced standing) for that
student. This information can be printed if required,
by using the "print" command from the File
menu in the Enrolment Record window.
back to top
Printing
Clicking Preview in the "Final
Marks" screen will display a new window showing
the class listing as it will be printed. Use the File
menu "Print" command in the print preview
window to obtain a hard copy of the class listing. After
the print is complete, use the File menu "Quit"
command in the print preview window to close the window.
back to top
Exporting the Class Roll and
Marks
Clicking Export will allow you to
save a copy of the class roll, and any marks that are
entered for the current class as a file suitable for
viewing by spreadsheet applications such as Microsoft
Excel. The file is saved as a "Tab delimited"
text file (.tdf). You will see a small popup window
asking you what to do with the file as the browser will
not recognise the format. The steps vary depending on
the browser used. Follow the instructions below and
refer to your browser's helpfile for further instructions
if required.
Netscape
Netscape will display a window with the words "You
have chosen to download a file of type unknown"
and four buttons. Press "Save File". You will
then see a normal "File Save As..." window.
Select the drive and directory/folder you want to save
the file in, then double click in the filename box and
change the name from export.tdf to a name which suits
you, ending with .tdf to indicate that the file is a
"Tab Delimited Format" file. For example,
a typical name would be BIOL123.tdf. It should now be
possible to open the file in Excel (See below).
Internet Explorer
IE will display a window with the warning "You
have chosen to download a file from this location ...."
and two radio buttons. Select the "Save this file
to disk" option. You will then see a normal "File
Save As..." window. Select the drive and directory/folder
you want to save the file in, then double click in the
filename box and change the name from export.tdf to
a name which suits you, ending with .tdf to indicate
that the file is a "Tab Delimited Format"
file. For example, a typical name would be BIOL123.tdf.
It should now be possible to open the file in Excel
(See below).
Opening Exported Files In Excel
After exporting a class list as a TDF file, the file
may be opened in Excel for editing.
To import the file, start Excel then select File-Open
from the menu bar. In the Open window, use the Pulldown
menu marked "Files of type" and select "All
Files (*.*)" to display TDF files as well as the
standard Excel files. Choose the file you saved from
the Class Management Package and click Open. A Text
Import Wizard window will now open - there is no need
to adjust any of the default settings, so just press
the Finish button. The file will now display as a standard
Excel spreadsheet.
The procedure for other spreadsheets programs should
be similar-refer to your software documentation and
helpfiles for instructions on importing tab delimited
text files.
Editing Final Class Marks in Excel.
Once you have opened the class marks file in your spreadsheet
(see above), you should only edit the file as described
here. The only columns which should be edited are MARK
and GRADE. Changing any other data can cause errors
when trying to reimport the file into the Class Management
Package.
MARK is the final composite mark which must be in
the range 0-100. The grade will be automatically determined
where possible when the file is imported back into the
Class Management Package. The import routine can only
allocate grades where there is no ambiguity according
to the standard grading
rules. If the grade cannot be allocated automatically,
for example if a student's MARK is between 45% and 50%
for an undergraduate subject, then the grade can be
specified in one of two ways. The desired grade can
be entered into the GRADE column in Excel using the
"Grade Option" code specified in the standard
grading rules, or the grade can be selected in the
Final Marks screen after the file has been imported
into the Class Management Package.
If the MARK and GRADE fields are left blank, a Grade
will need to be selected in the Final Marks screen after
the file has been imported into the Class Management
Package.
If an invalid entry is made in the GRADE column (e.g.
HD for a mark of 82), it will be automatically corrected
upon import.
When all changes have been made, save the file as a
TDF file (filename.tdf) by using the Save command in
the file menu. Ensure that the file type is tab delimited
by selecting "Text (Tab delimited)" in the
"Save as type" field.
Importing Final Marks from spreadsheets
Ensure that the file to be imported is the correct
file for the class currently being edited, with only
the marks and grades changed as described above..
- Ensure the file is saved in "tab delimited
format" file (filename.tdf) as described above.
- In the Final Marks screen, click Import
. A new Import File Selection window will
appear on your screen-press the "Browse"
button, which will display a typical File Open window.
- In the "Files of type" box, select "All
Files (*.*)" then locate the appropriate directory
and file, click on the desired file and then press
Open.
- The directory and filename will now be shown in
the box in the Import File Selection window. Click
ONCE on the Read File button. For large classes,
it may take a few minutes for the whole file to be
read - do not press Read File again as it can cause
errors in the transfer.
- When the file has been read, the class will be displayed
with with any student warnings displayed at the top
with the relevant student rows highlighted in the
student table. Note that warnings will highlight any
problems which occurred reading a particular student
from the file but do not prevent the file from being
imported. Most warnings can be corrected once the
file has been imported into the Class Management Package.
- To import the file into the Class Management Package,
press "Submit To Database". Again, it is
important that "Submit To Database" is only
pressed once. For large classes, it may take
a few minutes for the whole file to be submitted -
do not press "Submit to Database" again
as it can cause errors in the transfer. If you do
not want to submit the file to the database, press
"Choose Another File" to return to the file
import window. To correct errors you should return
to Excel, Save, then repeat the file import process.
- After the Submit to Database process is complete,
a final window will appear with the message "Import
was successfully completed". Press "Close"
to finish import procedure or "Import Another
File" if you wish to repeat the process for
the current class.
back to top
Additional Information
The Course Number is provided for each student for
reference only. This information is read from the main
Student Administraiton database and cannot be edited
through the Class Management Package.
The "Info" column is used to highlight other
relevant student information as follows:
- PG: Potential Graduate. Indicates that if
this student successfully completes the course components
and subjects they are currently undertaking, they
will be eligable to graduate.
- PE: Professional Experience. Indicates that
the Professional Experience component of the course
has been completed.
- SC and *SC: Special Consideration. *SC -
the special consideration application needs to be
actioned, ie The documentation has been verified by
ARD and you need to send a reply to the student. SC
- The special consideration application does not need
to be actioned -The documentation has been verified
and the Student has already received a reply.
|
