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This Class Roll screen can be used to view student and class details (including student status details), to add pending students to a class list, to process special consideration requests as well as to send SOLSMail messages.
Sorting class rolls
The student list can be sorted by Std Nbr, Family Name, Course, Email, Sort, Groups (Tutorial Groups), Status, Date, Info or SC Update by clicking on the appropriate column heading (which is a link).
Displaying and printing student information
Clicking on the Family Name link of an individual student will open a new window (the Academic Record).
This window shows the personal details (including photo), enrolment record (including specified and unspecified credit), HDR summary information (research students only) and other infomation for that particular student.
If required, this information can be printed by using the 'Print' command from the File menu in the Academic Record window. Save
Make sure to save any changes made to the Class Roll by clicking on the Save tab in the horizontal toolbar of the Class Roll screen. Cancel
Click Cancel to cancel any changes made before saving. Preview
Clicking on the Preview tab in the horizontal toolbar of the Class Roll screen will bring up a new window showing the student list as it will be printed. Use the File menu Print command in the Print Preview window to obtain a hard copy of the class roll. Export
Click Export to export the Class Roll to a package such as Excel.
If you are using IE, you will be prompted with the following message: "You are downloading the file export.tdf from smp.uow.edu.au. Would you like to open the file or save it to your computer". Select 'Open' to open the file in Excel.
+ Pending/-Pending
Adding a Pending student To add a pending student click on + Pending. Enter the student number in the window which appears on the screen and press 'Select'.
Ensure that the name of the student which appears is correct then click 'OK', or to re-enter a different student number click 'Change'. Click "Cancel' to return to the "Class Roll" screen without adding a student.
Students added as pending to the class roll will not be officially enrolled in the subject until they have been enrolled in the via normal Administration process. Pending students appear on the class roll for subject administration and for entering task marks until their enrolment is formalised.
Once a student enrols in the class (via SOLS) their status will change from Pending to Enrolled and any marks or grades that have been entered for the student are retained.
Removing a Pending student
To remove a student with a status of 'pending' from the class roll, select the student by marking the check box (on the left hand side of the Std Nbr) and then click- Pending.
Only Pending status students can be removed from the class roll using SMP_Central.
Refer to the Student Status colour legend for the colour scheme used to highlight student status.
Show/Hide Wthd
To show all students intially enrolled in a class, including students who have subsequently withdrawn (or who have been withdrawn or removed) click on Show Wthd.
To only show those students who are currently enrolled in a class, click on Hide Wthd.
Refer to the Student Status colour legend for the colour scheme used to identify student status. SC
Click on SC to view a summary of the special consideration applications for a class.
Refer to the Special Consideration link for more information.
Gallery
Clicking on Gallery will display photos of the students enrolled in the class. Note: this screen may take a long time to load for larger classes.
SOLSMail Click on SOLSMail to send a SOLS Mail
message to selected students.
Refer to the SOLSMail
Instructions link for more information.
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