A review of the General Course Rules on Withheld Grades (8.19-8.20) and Failure to Attain Minimum Performance Levels (8.32) to ensure assessment practices are consistent with the Code of Practice Teaching and Assessment and the Assessment Committee Standards has resulted in the following key changes.
Students must not have a blank declaration of marks and a withheld result must be given when a grade is not allocated.
The current withheld grades of WM , WA , WO and WE will not be available for use after Spring Session 2007. The following withheld grades will be effective from commencement of Autumn Session 2008
IPC (in progress coursework)
WHE (withheld extension)
ND (not declared)
Failure to Attain Minimum Performance Levels
The introduction of a TF (Technical Fail) without a mark and the TF will be presented on the student's Academic Transcript.
The allocated mark of 44 will be used in the WAM calculation of subjects at all levels.
The rule has been amended to more clearly define when to allocate a Technical Fail or a Fail Grade
SMP_Central - Final Marks
Every UOW subject on the student system has, as a default, the Grading Scheme of UOW. Additional Grading Schemes are added to subjects as required. Faculty staff can request additional grading schemes to be added to subjects via the Academic Registrar's Division - Student Systems Team (email: firstname.lastname@example.org ).
Additional Grade Schemes are added to a subject, it is not year based. Once the Scheme is added to a subject code, it will be available on that subject code for all future years.
Below is a list of the Grade Schemes and the grades that are available for selection if no mark is entered:
UOW - WH (Withheld) and TF (Technical Fail)
**In the UOW grade Scheme - for 100, 200, 300 and 400 level subjects, if a mark of 45-49 is entered, grade of PC or PR to be selected.
S/U - Satisfactory and Unsatisfactory
IPC - IPC (In Progress Coursework), S (Satisfactory) and U (Unsatisfactory)
IPR - IPR (In Progress Research), CO, (Complete) and F (Fail)
GSM - Graduate School of Medicine Subjects only - IPC (In Progress Coursework), S (Satisfactory), E (Excellent) and U (Unsatisfactory)
For example, if subject ABC 123 had a grading Scheme of UOW and a grading Scheme of S/U was also requested, if there were no marks entered on the Final Marks screen in SMP_Central, users could select from the following grades when they click ‘Grade' to move across to the Grade Column:
WH – Withheld
TF – Technical Fail
S – Satisfactory
U – Unsatisfactory
Frequently Asked Questions
When should I allocate a WH(Withheld) Grade?
You should allocate a WH grade in the following cases
when a student has an approved request for special consideration under the Special Consideration Policy
when a student is involved in an investigation under the University rules or policy
when there are unavoidable delays in assessing a student's work
All WH grades must be declared within 10 weeks from the release of results date. Refer to the General Course Rules, Section 8.
When should I allocate an IPC(In progress coursework) Grade?
You should use an IPC grade where a subject spans session dates or where a subject involves the completion of a practicum, internship, clinical placement, or other professional experience.
What should I do if a student' WH grade cannot be declared within the ten week period from the release of results?
When a WH grade has been allocated and it cannot be declared within the ten weeks from release of results period you should request an extension for the non-declaration of results. You must submit this extension, with a reason for the non-declaration of results to the Deputy Vice Chancellor (Academic and International) within ten weeks from the release of results date. If the extension is granted, a WHE grade will be allocated.
WHE grades must be declared within 4 weeks of the extension period.
What happens if I do not declare a student's grade following allocation of a WH and haven't requested for an extension (WHE)?
If a WH grade has not been declared ten weeks after the release of results date and if a request for an extension to a WHE grade has not been made and approved, an automatic fail grade will be generated.
What happens if I do not declare a student's grade following allocation of a WHE?
If a WHE grade has not been allocated four weeks from the extension date, an automatic fail grade will be generated.
What happens if I do not publish the class at the release of results deadline?
If you do not publish the class at the release of results deadline, the student system will automatically generate a ND (not declared for every student). This grade is not allocated by teaching staff. The Deputy Vice-Chancellor (A&I), will request a reason from the Dean of Faculty for all NDs.
At the Faculty Assessment Committee all ND grades must be declared or changed to a WH, otherwise they will automatically become a fail grade.
What should a student do if they receive a WH or WHE grade?
It is the student's responsibility to contact the relevant academic unit, to query the grade and find out what has happened.
Failure to attain minumum performance levels
When may the minimum performance level rule be applied?
This rule may be applied when the Subject Outline states that students must achieve a minimum performance level for either the subject, specific assessment tasks and/or participate in compulsory modules.
When is a Technical Fail allocated?
A Technical Fail is a fail grade allocated in instances when a student fails to achieve a minimum performance level as stated in the Subject Outline but gains a mark of 45 or greater (for 100, 200, 300 and 400 level subjects), or a mark of 50 or greater (for 800 and 900 level subjects).
A Technical Fail should not be allocated when a student hasn't gained the required marks to pass the subject. In all instances a Fail grade overrides a Technical Fail grade.
What is the WAM calculation when a TF is given?
The allocated mark of 44 will be used in the WAM calculation of subjects at all levels when a TF is given.